Purchasing & Vendors

WELCOME TO THE RRPS PROCUREMENT OFFICE WEBSITE

Vendor and Supplier Information
The Purchasing Office is responsible for the procurement of all tangible goods, services, and construction for the Rio Rancho Public Schools District.

The District processes all purchase requests for goods and services through the issuance of an approved Purchase Order (PO).  Vendors should never proceed with providing goods or services to the district in which they do not have an approved PO in place.

Tax Exempt Notice
in accordance with state statutes, section 7-9-54, sales of tangible personal property to Rio Rancho Public Schools are specifically exempted from the State Gross Receipts Tax; however, services sold to the district are taxed.
  • Tax exempt form
W-9 Forms
In accordance with the purchasing policy at RRPS, businesses are required to submit a W-9 for purchase contracts of any amount.  The W-9 Form can be downloaded, filled out, and submitted to the Procurement department or forwarded to Accounts Payable with your invoice.
Terms and conditions
All RRPS purchases are subject to the district's Standard Terms and Conditions.
Invoice Submission
Vendors who have been issued an approved purchase order (PO) should submit invoices to Rio Rancho Public Schools, Accounts Payable Dept., 500 Laser Road N.E., Rio Rancho, New Mexico 87124
 
Vendor Registration
Register on-line as a vendor by using the vendor registration form link shown below.  the form will provide us with your business contact info and commodity category of products and services you offer.  Your registration improves the notification process as bid opportunities become available that match the commodity or service your business provides, and also includes your business in the RRPS list of registered vendors. 

Instructions for accessing the Vendor page and Registration form:

1. Click here to submit a new vendor registration
2. This is a self-service platform, so please retain your login information & password for future updates of your registration profile.


Contact Us
Michael Madrid, Purchasing Agent
Email: michael.madrid@rrps.net
          (505) 896-0667 Ext: 51143


Bids/Proposals/Award Notices:
 
NOTE: Please be aware that choosing not to respond to an RFP/ ITB does not jeopardize a vendor's standing with Rio Rancho Public Schools.  A business does not have to be an active vendor in the RRPS data base in order to participate in an RFP or ITB.
ITB / RFP Number
Description Name
Documents
Due Date
Date
Posted
Award
Notification

 
RFQ-RFP No 2019-001-FAC  Shining Stars Preschool RFP Document
Supplemental Cond.
Programming Book
Gen. Conditions
Pre-Const. Work
Draft Agreement
 7/30/2018 6/28/2018   
RFP 2018-020-HR  Prepaid Legal Services Specifications
Addendum 1
07/20/2018 @ 2 PM  06/18/2018  
RFP 2018-019-SEC  School Security Vehicle Patrol Services Notification
Addendum 1
Addendum 2
5/29/2018 5/11/2018 Award
 RFP 2018-018-ADM  Legal Services RFP
Addendum 1
 05/15/2018 @ 2 PM 04/16/2018 Award 
 ITB 2018 017-FAC Lincoln MS Interior Renovations Notification  04/16/2018 03/19/2018  Award 
ITB 2018 016-FAC  Enchanted Hills Elementary School HVAC Notification  03/20/2018 @ 11 AM 03/07/2018 No award 
 ITB 2018-015-FAC Colinas Del Norte Elementary School HVAC Notification 03/20/2018 @ 10:30 AM  03/07/2018 Award
 ITB 2018-014-FAC Rio Rancho Middle School HVAC Notification 03/20/2018 @ 10 AM  03/07/2018 No award 
ITB 2018-013-FAC  Mountain View Middle School HVAC Notification 03/20/2018 @ 9:30 AM 03/07/2018 Award
ITB 2018-012-FAC  Eagle Ridge Middle School HVAC Notification 03/20/2018 @ 9 AM 03/07/2018  Award 
RFP-2018-011-IT  Datacenter Servers Specifications
Addendum 1

03/01/2018
 02/16/2018 Award
RFP-2018-010  Category 2 E-Rate Specifications
Addendum 1
Equipment Specs
Addendum 2
Addendum 3
Addendum 4
03/02/2018
@ 2PM
 02/02/2018 Award
RFP-2018-009-FAC  On-Call Architectural Services Specifications
Addendum 1
 02/20/2018 @ 2 PM 02/02/2018 Award 
 RFP-2018-007-IT Internet Access Services Download RFP
Addendum 1 Spreadsheet
Addendum 1
Addendum 2
02/23/2018 01/26/2018  Award
RFP-2018-008-IT  Telecommunication Services Download RFP
Addendum 1
Addendum 1 Spreadsheet
Addendum 2
02/23/18 @ 2 PM 01/26/2018  Award
 RFP-2018-005-IT Telecommunication Services Download RFP
Cancellation Notice
02/15/2018 01/19/2018  Cancelled 
RFQ 12-20-17  HVAC Projects Download RFQ 1
Download RFQ 2
Download RFQ 3
Design Diagram 1
Design Diagram 2
Design Diagram 3
   12/20/2017  
 RFP-2018-006-FAC Design Professional Services Download RFP
Educational Specifications
Feasibility Study
Amendment 1
Amendment 2
Amendment 3
01/16/2017 @ 2 PM 12/15/2017 Award 
ITB#2018-003-FAC  Lincoln Middle School Gymnasium Construction Project Download ITB
ProjectManual
Drawings&Specs
GeneralConditions
SupplementaryConditions
WageDecisionApproval
WageRatePosterTypeB
Pred-Bid Sign-In Sheet
Addendum 1
Addendum 2
12/05/2017 @ 10 AM 10/30/2017  Award
ITB#2018-004-IT  Purchase of Miscellaneous Computer Equipment Download ITB
Amendment 1
11/06/2017 @ 2PM 10/19/2017   Award
RFP#2018-002-SPSV   Applied Behavior Analysis Classroom Support & Training for Autism Spectrum Disorder  Download RFP 10/18/2017 @ 2PM 10/04/2017  
RFP#2018-004-IT  Purchase of Chromebooks Download RFP
Amendment 1
 10/24/2017 @ 2 PM 10/03/2017 Award
 ITB#2018-002-FAC SVES New Parking Lot Improvements Download ITB
Drawings
Amendment 1
 10/13/2017 @ 2 PM 09/27/2017  Award
ITB#2018-001-SS   Student Hearing Officer Services Download RFP
Amendment 1
 08/21/2017 @ 2 PM 08/04/2017  Award
 ITB#2018-001-FAC   Fencing Download ITB
Drawings
Amendment 1
Amendment 2
Amendment 3
 08/11/17 @ 2 PM 07/26/2017  Download Bid Cancellation 
ITB#2017-010-FAC  RRHS Access Control System  Download ITB
Amendment 1
Amendment 2
Amendment 3
Attachment
 7/28/2017
 @ 2 PM
   Award
ITB#2017-009-FAC   IHS Exterior Improvements  Download ITB
Specs Book
Drawings
    Award

RFP#2017-011-FAC  Construction of RRPS Student Transportation Facility Download RFP
Drawings
ProjectManual
Amendment 1
Amendment 2
 06/08/2017  05/05/2017  Award
ITB#2017-008-FAC
Exterior Improvements at IHS & Wall Improvements at PDSE
Bid Lot #1
Bid Lot #2
PDSE
IHS
Amendment 1
Exhibit A
Exhibit B
Amendment2
 05/17/2017 @10 AM
 04/21/2017  PDS Award
RFP#2017-012-LIB
 Integrated Library Resource Management Software Services
Download RFP
Amendment 1
Amendment 2
 04/27/2017 @ 2 PM
 04/5/2017  Award
RFP#2017-009-ADM
Food Service Management
Download RFP
Appendix D
Appendix E
Appendix H
Amendment 1
Amendment 1-Attachment
Amendment 2
Amendment 3
Amendment 3-Attachment
Amendment 4
Amendment 4-Attachment
Amendment 5
 05/02/2017 @ 2 PM
03/28/2017
 Award
ITB#2017-007-IT
Purchase and Installation of E-Rate Eligible IT Equipment
Download ITB
Amendment 1
Amendment 2
Amendment 3
Amend-3-Drawings
Amendment 4
Amendment 5
Amendment 6
Amendment 7
Amendment 8
 04/25/2017 @ 2 PM
03/14/2017
 Award
Bid Results
           
 ITB #2017-006-IT  Microsoft License Renewal Download ITB  03/27/2017 @ 2 PM 03/06/2017   Award
 RFP#2017-010-HR
 Resource Record Solutions
Download RFP
Amendment 1
Amendment 2
 03/15/2017 @ 2 PM
 02/28/2017  Award
RFP#2017-007-IT   Interactive Classroom Digital Display Systems
Download RFP
Amendment 1
Amendment 2
Amendment 3
 03/10/2017 @ 3 PM
02/10/2017
 Award
RFP#2017-008-IT
 Full Service Copier Lease
Download RFP
Exhibit A
Exhibit B
Amendment 1
Amendment 2
Amendment 3
Exhibit H
Amendment 4
Amended Exhibit A
Amendment 5
 04/17/2017 @ 2 PM
 02/03/2017  Award
ITB#2017-005-IT
Purchase of Miscellaneous Computer Equipment
Download ITB
Addendum 1
Addendum 2
Addendum 3
 02/13/2017 @ 2 PM
01/24/2017
 Award
Score Sheet
Award 2
RFP#2017-006-RADA   Web-based, Content-Neutral Assessment Management System and Data Warehouse Download RFP
Addendum 1
Addendum 2
 01/27/2017 @ 2 PM
   Award
RFP#2017-005-SPSV
 Ancillary Services
Download RFP
Addendum1
 1/4/2017 @ 2 PM
 12/1/2016  Award
ITB#2017-004-FAC
 RRDO Renovations Phase 4
Download ITB
Drawings
Addendum 1
Pre-Bid Roster
Addendum 2
 12/6/2016 @ 2 PM
 11/17/2016  Award
RFP#2017-004-C&I
 Reading Interventionist Consulting Services
Download RFP
Addendum 1
 12/9/2016 @ 2 PM
 11/17/2016  Award
RFP# 2017-003-FAC
 Janitorial Services
Download RFP
Addendum 1
 11/30/2016 @ 2 PM
11/14/2016
 
ITB#2017-003-FAC
 Transportation/Infrastructure
Gen. Conditions
Download ITB
Summary
Drawings
Addendum 1
Addendum 2
12/6/16 @ 2 PM
 11/4/16  Award
RFP#2017-002-C&I
Future Ready Technology Plan Consulting Services
Download RFP
Addendum 1
 11/18/2016 @ 2 PM
10/25/2016
 Award
RFP#2017-001-IT
 Audio/Video/Alarm/Bells System Upgrade Download RFP
Drawings
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Addendum 6a
Addendum 6b
 10/21/2016 @ 2 PM
08/31/2016
 Award

Award 2
ITB#2017-001-FAC
Access Control Equipment
Download ITB-REVISED

Addendum 1

Addendum 2

Addendum 3


Addendum 4

Download ITB
 10/04/2016 @ 2 PM
 08/26/2016  Award
ITB#2017-002-FAC
 Specials Systems Equipment
Download ITB
Addendum 1
Pre-Bid Sign-In
 09/08/2016 @ 10 AM
 08/26/2016  Award
Notice of Emergency Procurement   Century Link  Notice   8/9/16   
RFP#2016-015-IT Category2 E-Rate for RRPS & Libraries Consortium Download RFP
ApcSmartUps1
ApcSmartUps2
Aruba320
Aruba2530
Aruba3810
Aruba205
Aruba215
HP.Trans
HPE24PortGig-T.PoE+v2zlMo
RRPS-ITS.Ntwk
Download Docs
 
7/19/16 @ 12 pm 6/21/16

Award

ITB#2016-019-FAC Entry Security Modifications(re-bid) Project Man1
Project Man2
ERMS Drawings
MVMS Drawings
RRMS Drawings
Cyber Drawings
LMS Drawings
7/11/16 @ 3 pm 6/16/16  Award

ITB#2016-021-FAC
Purchase of Miscellaneous Custodial Supplies and Paper products Download ITB

Scoresheet
6/7/2016 @ 2 PM 6/13/2016  Award
ITB#2016-006-FAC RRDO Renovations 
Phase 3
Download ITB 
Drawings
6/30/16 @ 2:00 pm 6/10/16  Award

RFP 2016-012-IS
 
Document Management Software Download RFP
Addendum 1

 
6/27/2016 @ 2PM 6/6/2016  Award
ITB#2016-005-C&I Printing of Eureka Math Modules Download ITB   
Addendum 1 
Addendum 2
5/13/16 @ 4:00 pm 4/28/16 Cancellation effective 5/24/16
ITB 2016-020-FAC Entry Security Modifications Project (5 lots) Download ITB
Tech Specs
CA Drawings
ERMS drawings
LMS drawings
MVMS drawings
RRMS drawings
Addendum 1
Addendum 2
Addendum 3  
Addendum 4
Addendum 5
Add#5RRMS
Add#5LMS
Add#5RRCA
Add#5RRMS
Add#5rMVMS
Add#5Pre-Bid
5/23/16 @  3:00 pm 4/21/16 Cancellation effective 6/6/2016
ITB 2016-015-FAC CDNE Mechanical Upgrades Download ITB
Drawings  Addendum 1
Addendum 2
5/3/16 @ 2:00 pm 4/15/16 Award
ITB 2016-016-FAC EHES Mechanical Upgrades
 
Download ITB
Drawings  
Addendum 1
Addendum 2
5/3/16 @ 2:00 pm 4/15/16 Award
ITB 2016-017-FAC ERMS Mechanical Upgrades Download ITB
Drawings    
Addendum 1
4/29/16@
11:00 am
4/12/16 Award
ITB 2016-018-FAC MVMS Mechanical Upgrades Download ITB
Drawings 
Addendum 1
 
4/29/16@ 11:00 am 4/12/16 Award
ITB-2016-008-FAC RRMS Mechanical Upgrades Download ITB   
Drawings
Addendum 1
Addendum 2 
Addendum 3
5/3/16@ 2:00 pm 4/11/16 Award
RFP-2016-014-IT Telecomm-unications and Internet Access Services Download RFP            Addendum 1 4/27/16 @ 2 pm 3/30/16 Award
Approval
ITB-2016-009-FAC RRDO Renovations, Phase 2 Download ITB
Drawings
Addendum 1
 
4/15/16 @ 2:00 pm 3/24/16
                      Award                 
RFP 2016-013-IT
 
Content Management and Mass Notification Solution Download RFP 
Addendum 1 
Addendum 2
4/15/16 @ 2 pm 3/23/16 Award
ITB-2016-012-IT Purchase of Miscellaneous Computer equipment Download ITB 
Appendix B
Amendment 1
Amendment 2
4/4/2016 @ 3:00 pm 3/14/16 Award
Scoresheet
ITB-2016-010-IT Compact Cargo Vans Download ITB

Addendum #1
 
3/23/16 @ 2:00 pm 3/11/16 Award Recommendation
ITB-2016-011-FA   Marching Band Uniforms Download ITB

Addendum #1
Addendum #2
 4/4/16 @ 2:30 pm 3/11/16  Award to Fred J. Miller
Scoresheet
ITB 2016-002-FAC RRES Roof Replacement & Related Work Download ITB
Drawings
Addendum #1
PreProposal
Addendum #
Bid Summary
2/4/16 @ 2:00 pm 1/8/16 Award
ITB 2016-003-FAC RRES HVAC Upgrade Download ITB
Drawings
Addendum #1
PreProposal
Addendum #2
Bid Summary
2/4/16 @ 2:30 pm 1/8/16 Award
ITB 2016-007-FAC RRHS Mechanical Upgrades Download ITB
Drawings 
Addendum #1
PreProposal
Addendum #2
Bid Summary
2/4/16 @ 3:00 pm 1/8/16 Award
RFP 2016-005-FAC VGES  Classroom Addition Download RFP
VGES Drawings
Addendum #1
12/15/15 11/20/15 3/15/16 Award
RFP 2016-006-SEC Security Equipment & Installation Services Download RFP  Addendum #1 
Addendum #2
11/30/15 @ 2:00 pm 11/6/15 12/7/15
Award
ITB 2016-004-FAC RRPS District Offices, Modifications-PHASE #1 Download ITB     
Addendum #1
9/22/15 @ 2:00 pm 9/4/15 10/12/15        Award 
ITB 2016-001-FAC RRHS Window & Exterior Improvement Project RFP part # 1
RFP part #2
Drawings
Addendum#1 
Addendum #2    
Addendum #3
9/22/15 @ 3:00 Re-bid 7/24/15 10/12/15
Award
RFP 2015-006-ADM Time Keeping System Download RFP
Adden1 due date
Adden2 Q & A
7/27/15 @ 2:00 pm 6/18/15 2/8/16
Award
Evaluation
RFP-2015-005-IT E-Waste Destruction & Disposal Services Download RFP
Adden1 Q & A
PreProposal Sign-In
6/10/15 @ 2:00 pm 5/15/15 Cancelled

Current - RRPS Sole Source/Emergency Procurement Public Notifications

Procurement Type Date Posted Service Type Justification Contractor Name View Doc  RRPS Contact
 Sole Source  5/8/2018 Professional Services  Sole Vendor Vaya Verde, dba Learner's Chess document icon  Michael Madrid
Michael.Madrid@rrps.net
505.962.1143

Sole Source  5/24/2018 Education Software  Naviance, Inc. Subsidiary of Hobson  document logo Michael Madrid
Michael.Madrid@rrps.net
505.962.1143 
Archives - RRPS Sole Source/Emergency Procurement Public Notifications 
 Sole Source 8/17/2017 Administration Software   Frontline Education Contract  document logo  Michael Madrid
Michael.Madrid@rrps.net
505.962.1143
 Sole Source 4/30/2017  Education Software  Northwest Evaluation Association  document logo   Michael Madrid
Michael.Madrid@rrps.net
505.962.1143
 Sole Source 11/7/2016  Administration Software  Weidenhammer
 document logo  Michael Madrid
Michael.Madrid@rrps.net
505.962.1143 
Sole Source  7/12/2016   Education Software Companion Corporation   document logo Michael Madrid
Michael.Madrid@rrps.net
505.962.1143 
 Sole Source  6/6/2016 Administration Software  Powerschool Group LLC  document logo Michael Madrid
Michael.Madrid@rrps.net
505.962.1143  
Sole Source  5/27/2016  Education Software   Naviance, Inc.  document logo  Michael Madrid
Michael.Madrid@rrps.net
505.962.1143 
Sole Source   3/23/2016  Education Software  IO Education Contract   document logo Michael Madrid
Michael.Madrid@rrps.net
505.962.1143 
 Sole Source 3/14/2016  Administration  Software Weidenhammer Contract   document logo  Michael Madrid
Michael.Madrid@rrps.net
505.962.1143